Organizations need an efficient way to exercise control of documents in the Management Systems, so that employees work with a centralized and controlled system, to which they have access, thus being able to have the information they need when they need it.

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The Control of documents in the Management Systems must guarantee the availability of updated, relevant and pertinent information. Remember that the documents of an organization, usually include processes and procedures, so it is a priority that the management of these documents meets the provisions of a standard process.

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Control of documents in the Management Systems – The problems that must confront Document control, when it is not carried out according to the principles that we have exposed, can cause some habitual problems. Let’s see:

  1. Lack of control. Unreliable documents.
  2. No availability of information in all areas of the organization.
  3. Poor employee training and training.
  4. Slowness in the approval process.
  5. Need to undertake manual changes in all documents. Excessive administrative burden.

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